Corporate Registration

Incorporating a Business in Alberta

We can help you incorporate a new business in Alberta or register an extra-provincial corporation.  Incorporation is the legal process to form a corporation.  It separates the company from the owner and investors both legally and financially.

Incorporating a business is easy to do, but it’s also a time where there’s lots that needs to be done.  If this is your first time incorporating a business as a named or numbered company in Alberta, there are plenty of legalities and pre-requisites that must be completed before your business can begin.  We recommend talking to a lawyer or accountant to ensure you have all the information you require before you incorporate your business.

Once you have decided that an incorporated company is the type of company you need, you will need to choose between a numbered company or a named company.

If you have decided to go with a named company, a NUANS search is required to ensure that the name is available first and then fill out the following forms. Please read the information under NUAN.  Please contact Crossfield Registry to complete a NUANS report at 403-946-0261 or via email at info@crossfieldregistry.ca

If you are registering a numbered company, you can simply fill in the following forms.

1. Articles of Incorporation
2. Notice of Address
3. Notice of Directors
4. Notice of Agent for Service

Below is a description of the form and what needs to be filled out.

1. Articles of Incorporation
   1. Name of Corporation (if using a named corporation) – The name must be identical to the name on the NUANS.
   2. Classes and Shares – The classes and any Maximum Number of Shares that the Corporation is authorized to issue.
      1. Only “no par value” shares can be issued under the Business Corporations Act. However, the incorporator may authorize different classes of shares. If different classes of shares are authorized; the privileges, rights, restrictions and conditions attached to each class of shares must be stated. Further, the right to vote, the right to receive dividends, and the right to share the remaining property of the company on winding up, must be attached to one or more classes of shares, although they don’t need to be attached to the same class. If only one class of shares is authorized then it is assumed they carry all the above rights.
   3. Restrictions on Shares Transfer – Any Restrictions on the transfer of shares must be stated. If there are no restrictions, “NONE” must be filled in.
   4. Minimum and Maximum Number of Directors – A corporation may choose to have a specific number of directors (for example: two directors) OR it may choose to have a range of directors (for example: not less than one and not more than seven). If a range of directors is designated, ensure that both the minimum number of directors and the maximum number are stated.
   5. Business Restrictions – If the Corporation is restricted from Carrying on a Certain Business, or Restricted to Carrying on a Certain Business, Specify the Restriction(s). If restrictions are to be placed on the business, a corporation may carry on, name the restrictions. If there are no restrictions, “NONE” must be filled in.
   6. Other Provisions – Any other provisions that you wish to include and that are permitted by the Business Corporations Act should be stated here. If there are no other provisions, write “NONE”.
   7. Date and Identification – The Articles must be Dated and identification provided by the Incorporator(s). The Incorporator’s address, including postal code, and identification must be completed in the appropriate space.
2. Notice of Address
   1. Every corporation must have a Registered Office within Alberta, which is a place for service by delivery and must be accessible to the public during normal business hours.
      1. A rural route number or a post office box is not acceptable, as these do not identify the location of the Registered Office. If no street address is available, a legal land description is acceptable, provided that an Address for Service by Mail is completed with a post office box or rural route number.
   2. If the Corporation’s records are to be kept at a location which differs from its Registered Office, this address should be set out. A post office box or rural route number are not acceptable for the Records Office.
   3. If the Registered Office address is not a mailing address, and address for service by mail must be set out here (Rural Route or Box number ONLY).
   4. Please note: The Registered Office, Records Address, and Mailing Address MUST be in Alberta.
3. Notice of Directors
   1. Director(s) at Present – The Directors’ full names, complete addresses, including postal codes, and a statement as to whether or not they are a resident of Canada must be set out.
   2. Residents of Canada: At least one quarter or 25% of the board of directors must be residents of Canada.
4. Notice of Agent for Service
   1. Only one agent for service is required, and it does not have to be a lawyer, but it does need to be an individual who resides Alberta
   2. The Full name of the individual is required, along with their Alberta mailing address.

If you have any questions please contact us!
403-946-0261 or via email at info@crossfieldregistry.ca

Payment options in office: Cash, Debit, e-transfer or Credit Card (subject to 3.5% fee)